Privacy policy

Last updated: 27.11.2025

This Privacy Policy explains how HEADSCOUT collects, uses, stores, and protects personal data when you visit our website, communicate with us, or engage in our recruitment and consulting services.

This policy applies to:

 

HEADSCOUT, s.r.o.

Letná 27, 040 01 Košice, Slovakia
IČO: 504 394 72
Email: info@head-scout.com

HEADSCOUT Recruitment GmbH

Friedrichstraße 171, 10117 Berlin, Germany
Handelsregister HRB 255172 B
Managing Director: Dr. Ondrej Ivan
Email: info@head-scout.com

 

Together referred to as “HEADSCOUT”, “we”, “us”, or “our.”
Depending on the specific activity, each entity may act separately or jointly as the data controller.

 

1. TYPES OF PERSONAL DATA WE COLLECT

1.1 Candidate Data

We collect the following personal data provided voluntarily by candidates:

  • Name, surname, title, contact details
  • CV/resume, employment history, education, certifications
  • Professional skills, expertise, and references
  • Notes from interviews and assessments
  • Personality or competency assessment results
  • Compensation expectations and employment preferences
  • Any additional documents or information voluntarily provided

1.2 Client & Vendor Data

We process:

  • Business contact details
  • Contractual and billing information
  • Communication records
  • Company data relevant to service delivery

1.3 Website & Technical Data

We collect:

  • IP address, device type, browser data
  • Cookies and analytics information
  • Contact form submissions
  • Server logs necessary for security

1.4 Special Categories of Data

We do not intentionally collect sensitive data.
If such data is provided voluntarily (e.g., health notes, nationality, photo), it is processed only with explicit consent.

 

2. PURPOSES AND LEGAL BASIS OF PROCESSING

2.1 Recruitment and Executive Search Services

We process personal data to:

  • Identify and evaluate candidates
  • Assess suitability for roles
  • Present candidate profiles to clients
  • Conduct interviews and assessments
  • Facilitate communication during search processes
  • Support hiring, placement, and onboarding activities

Legal basis:

  • Art. 6(1)(b) GDPR – steps prior to entering a contract
  • Art. 6(1)(f) GDPR – legitimate interest in recruitment services
  • Art. 6(1)(a) GDPR – consent for forwarding candidate profiles

2.2 Client Management and Business Operations

We process client and vendor data for:

  • Contract negotiation, performance, and administration
  • Invoicing and financial transactions
  • Communication and relationship management
  • Legal and compliance obligations

Legal basis: contract performance and legitimate interest.

2.3 Website Functionality, Security, and Analytics

We process technical data to:

  • Ensure website functionality
  • Improve usability and user experience
  • Respond to inquiries
  • Monitor security

Legal basis: legitimate interest and, for analytics cookies, consent.

 

3. SHARING OF PERSONAL DATA

We may share data with the following categories of recipients:

  • Clients, but only with prior candidate consent
  • Assessment service providers
  • External consultants, including legal, tax, or audit professionals
  • IT and cloud service providers bound by GDPR-compliant agreements
  • Authorities, where required by law

Personal data may be shared between HEADSCOUT, s.r.o. and HEADSCOUT Recruitment GmbH for operational, administrative, or recruitment-related purposes.

We never sell personal data.

 

4. INTERNATIONAL DATA TRANSFERS

If data is transferred outside the EU/EEA (for example, to clients or systems in the United States), we implement appropriate safeguards, including:

  • European Commission adequacy decisions
  • Standard Contractual Clauses (SCCs)
  • Additional technical and organizational measures

 

5. DATA RETENTION

We retain personal data only for as long as necessary for its purpose.

  • Candidate data: up to 4 years from the last interaction, unless consent is withdrawn earlier
  • Client and vendor data: 10 years due to accounting and legal obligations
  • Website analytics data: retained according to provider-specific policies (e.g., Google Analytics ~26 months)

After the retention period, data is securely deleted or anonymized.

 

6. YOUR RIGHTS UNDER GDPR

You have the right to:

  • Access your personal data
  • Rectify inaccurate or incomplete data
  • Request deletion of your data (right to be forgotten)
  • Restrict processing
  • Object to processing based on legitimate interest
  • Withdraw consent at any time
  • Data portability for information provided by you
  • Lodge a complaint with a supervisory authority

Supervisory authorities:

Slovakia:
Úrad na ochranu osobných údajov SR

Germany:
Berliner Beauftragte für Datenschutz und Informationsfreiheit

Requests may be submitted to: datenschutz@head-scout.com

 

7. DATA SECURITY

We implement robust technical and organizational measures, including:

  • Encryption of data in transit and at rest
  • Strict access controls and authentication
  • Secure servers and GDPR-compliant cloud providers
  • Regular updates, audits, and vulnerability monitoring
  • Employee confidentiality obligations

 

8. COOKIES

We use cookies and similar technologies.
Details are provided in the Cookie Policy below.

 

9. CHILDREN

We do not knowingly collect data from persons under 16.
If such data is identified, it will be deleted immediately.

 

10. CHANGES TO THIS PRIVACY POLICY

We may update this policy periodically.
The date of the last update appears at the top of the document.

 

11. CONTACT INFORMATION

For general inquiries:
info@head-scout.com

For data protection inquiries:
datenschutz@head-scout.com

HEADSCOUT, s.r.o.
Letná 27, 040 01 Košice, Slovakia

HEADSCOUT Recruitment GmbH
Friedrichstraße 171, 10117 Berlin, Germany

 

COOKIE POLICY (COOKIE-RICHTLINIE)

Last updated: 27.11.2025

This Cookie Policy explains how HEADSCOUT uses cookies on our website. It should be read together with our Privacy Policy.

 

1. WHAT ARE COOKIES?

Cookies are small text files placed on your device when you visit a website. They help improve website functionality, security, personalization, and analytics.

Cookies can be:

  • Essential
  • Functional
  • Analytics
  • Marketing

Cookies may be first-party (set by us) or third-party (set by external providers).

 

2. TYPES OF COOKIES WE USE

2.1 Essential Cookies

Required for basic functionality such as:

  • Page navigation
  • Access to secure areas
  • Security and session stability

These cookies cannot be disabled.
Legal basis: legitimate interest.

 

2.2 Functional Cookies

Enhance usability and customization, such as:

  • Language preferences
  • Form autofill
  • User interface settings

These load only with consent.

 

2.3 Analytics Cookies

Used to understand how visitors interact with the website.

They may collect data such as:

  • Page visits
  • Time spent on site
  • Click paths
  • Device and browser information
  • IP address (anonymized)

Typical providers:

  • Google Analytics
  • Matomo (if applicable)

These cookies load only if you have provided consent via the cookie banner.

 

2.4 Marketing and Third-Party Cookies

Used for:

  • Advertising and remarketing
  • Social media integrations
  • Measuring campaign effectiveness

Examples include:

  • Google Ads
  • LinkedIn Insight Tag
  • Meta/Facebook Pixel
  • Embedded YouTube content

These cookies require explicit consent.

 

3. COOKIE CONSENT MANAGEMENT

When you first visit our website, a cookie banner will appear. You may:

  • Accept all cookies
  • Reject all non-essential cookies
  • Customize your preferences

You may change your settings at any time using:

  • The cookie settings link in the website footer
  • Your browser settings

Non-essential cookies will never load without your permission.

 

4. HOW TO CONTROL OR DELETE COOKIES

You may delete or block cookies using your browser:

  • Chrome: chrome://settings/cookies
  • Safari: Preferences → Privacy
  • Firefox: Options → Privacy & Security
  • Edge: Settings → Cookies

Blocking cookies may affect website performance.

 

5. THIRD-PARTY PROVIDER POLICIES

If cookies from third parties are used, their privacy policies apply as well:

We ensure GDPR-compliant agreements and safeguards are in place.

 

6. CHANGES TO THIS COOKIE POLICY

We may update this policy from time to time.
The “Last updated” date reflects the most recent revision.

 

7. CONTACT

For questions regarding cookies or data protection:

HEADSCOUT Privacy Office
Email: datenschutz@head-scout.co

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